Data Inventory

Data Inventory

This Data Inventory will help you identify which metrics and measures you need to determine if you are achieving your goals and continuously improving.


To achieve a shared result, you must collect data that tracks progress towards that shared result. Oftentimes, that data you want for your initiative may not exist, or may not be readily accessible to you. The Data Inventory, which can be downloaded on the right side of this page, helps you determine what measure you need and want to help track to that shared result.

The Data Inventory helps you build out your Data-Driven Feedback Loop to determine which data are “accessible,” “available” or “aspirational”:

  • Accessible: You have immediate access to the data
  • Available: The data are available for access, but you have to do a little work or call on someone else to get them.
  • Aspirational: You need/want the data, but must create a way to get them.

Once you’ve categorized the data you want, use the inventory to develop a collection plan. This includes the other components in the spreadsheet:

  • Data source: Who collects the data? Which partners need to be engaged to access the data?
  • Timing of data collection: Is it quarterly? Yearly? Something else?
  • Challenges with data: What are your challenges in getting these data? This can be a description of challenges in accessing the data and/or challenges with the data themselves.
  • Data Importance: How critical are these data to your work? Which should you prioritize?

By filling out this spreadsheet, you can then determine next steps to get the data you need for your work, whether that’s engaging with partners differently or finding new partners to work with.

Data and Collective Impact

Check out more of our resources to help you use data for collective impact. Sign up for updates as we release new resources.

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