Open Position

SENIOR ASSOCIATE, GRANTS & CONTRACT MANAGEMENT

The Senior Associate will assist the Director, Grants & Contract Management in managing multiple aspects of the organization’s fundraising efforts and grant reporting. This role supports the strengthening of relationships with program officers and investors, enabling members to sustain long-term financial support for Living Cities. In addition to Program team interaction, the Senior Associate will work closely with members of the Finance & Accounting, Member Collaborative, and the Impact & Insights teams, to support knowledge sharing across the organization with the goal of increasing transparency, sharing resources with funders and furthering engagements amongst our members.

 

SENIOR ASSOCIATE, GRANTS & CONTRACT MANAGEMENT  JOB DESCRIPTION

 

DATE 5/14/24

TITLE SENIOR ASSOCIATE, GRANDS & CONTRACT MANAGEMENT

CLASSFICATION Exempt

LEVEL/FAMILY

4/Senior Associate

REPORTS TO

Director, Grants & Contracts Management

ORGANIZATION

Living Cities

ABOUT THE ORGANIZATION

Founded in 1991, Living Cities is a member collaborative of prominent foundations and financial institutions. We foster transformational relationships across sectors and connect leaders, stakeholders, and policy influencers committed to closing racial income and wealth gaps in America’s cities. We partner with cross-sector leaders in cities across the country to imagine and create an America in which all people are economically secure, building wealth, and living abundant, dignified, and connected lives. Our staff, investments, convenings, and networks support efforts that operationalize racial equity and inclusion in local government, create inclusive narratives, bring communities together to strategically address systemic racial inequities and build wealth among BIPOC communities through specific tactical pathways, i.e., entrepreneurship, homeownership, and access to capital.

Living Cities harnesses the collective and collaborative power of philanthropy, financial institutions, and local governments to close racial income and wealth gaps in U.S. cities. Our committed membership, leadership, staff, community network, partners, investments, and strategic direction all support our efforts to eliminate systemic barriers and inequities in entrepreneurship and business growth, access to capital, and homeownership for Black, Indigenous, and People of Color (BIPOC). Our shared vision is that people in U.S. cities are economically secure, building wealth, and living abundant and connected lives.

ABOUT THE POSITION

The Senior Associate will assist the Director, Grants & Contract Management in managing multiple aspects of the organization’s fundraising efforts and grant reporting. This role supports the strengthening of relationships with program officers and investors, enabling members to sustain long-term financial support for Living Cities. In addition to Program team interaction, the Senior Associate will work closely with members of the Finance & Accounting, Member Collaborative, and the Impact & Insights teams, to support knowledge sharing across the organization with the goal of increasing transparency, sharing resources with funders and furthering engagements amongst our members.

The ideal candidate is one who has excellent writing skills with the ability to collect and synthesize data, determine commonalities, and craft the story the data tells. This individual is self-motivated, innovative, able to work independently, and detail oriented. This candidate is open to learning about philanthropy and sharing philanthropic best practices within the organization.

This position reports to the Director, Grants & Contract Management

Primary functions may include:

Executes on strategic and practical activities in support of Grants & Contract Management matters including but not limited to:

  • Coordination of the grant report calendar.
  • Coordination of the development calendar in conjunction with the Strategy team.
  • Track touchpoints with program officers.
  • Proposal and grant report execution (monitoring, initiation and follow up).
  • Contract, Sub-grant, Honoraria and Addenda creation and subsequent input and tracking in Salesforce.
  • Utilize Salesforce to ensure up-to-date capture of insights into member institutions (from social media/websites/press, conversations, meetings)

Secondary Responsibilities May Include:

  • Communications:
    • Support Living Cities’ data collection and synthesis of lessons learned in coordination with Impact and Insights and Member Collaboration.
    • Support internal documentation of Living Cities impact in collaboration with the Directors of Grants & Contract Management, Member Collaboration and the Senior Associate, Results.
    • Grant Reporting:
  • Enter opportunities into Salesforce database including deliverables, milestones & payments.
  • Create first draft of grant reports for all grants (restricted and unrestricted)
  • Create the first draft of proposal/applications for all pledges.
  • Manage pledge/grants calendar to track due dates.
  • Update tracking template with new pledges and update on deliverables.
  • Database Management:
  • Record clean-up: verify ID numbers, funding programs, start/end dates, active/inactive, compensation, and executed documentation.
  • Enter and maintain new records.
  • Proactively identify needs for renewals, reporting, documentation, and further information about each record
  • Liaises with program and/or accounting staff as necessary.
  • Contract, Honoraria & Sub-grant Tracking:
  • Gather and review contract, honoraria, and sub-grant requirements to map to pledge deliverables.
  • Update database each step of the process and maintain electronic records to upload to the salesforce records for reconciliation purposes.

REQUIRED EDUCATION AND EXPERIENCE

  • A four-year degree or equivalent and five (5) or more years work experience in a related role or field
  • A background in board, funder and/or grants management, with knowledge of effective practices in fundraising, grant development, grant reporting and management is preferred.
  • Experience managing competing priorities with attention to detail in a fast-paced, dynamic environment with aggressive deadlines and a high level of ambiguity, balancing long-term goals with day-to-day demands.
  • Demonstrated ability to work within a results-driven team.
  • Interest in addressing economic inequality especially for communities of color; experience in the urban, social change field is a significant asset.

REQUIRED SKILLS:

  • Demonstrated written communication skills; experience with proposal/grant reporting.
  • Excellent project management skills.
  • Familiarity with Customer Relationship Management (CRM) and/or Fundraising software.
  • Strong interpersonal skills, with the ability to develop and maintain productive relationships across lines of difference and to serve as an organizational culture carrier.
  • Proficiency/working knowledge of Microsoft Office Suite, Adobe, Fundraising Software (Salesforce preferred).
  • Foundational knowledge of racial equity and curiosity, humility, and openness to continuing to learn – and apply learnings — about race, equity, and power inside and outside of the organization.

WORK ENVIRONMENT

This job operates in a professional office environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

As much of our work is performed on a computer, the employee must be able to remain in a position that allows them to do so effectively. Additionally, they may require some movement around the office to access files or other equipment or technology. As collaboration and communication are a large part of our work, the employee must also be able to accurately exchange information in these situations, whether verbally or written.

POSITION TYPE

This is a full-time position.

TRAVEL

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

AAP/EEO POLICY STATEMENT

Living Cities is committed to building a culturally diverse and inclusive team at all levels. We are an equal opportunity employer and provide opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SALARY RANGE:
Salary is commensurate with experience and background and follows our internal compensation strategy.

DC Range $76,500 – $81,000
NY Range $85,000 – $90,000

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